Job Overview

The Executive Assistant will provide comprehensive administrative support to the CFRO across executive office operations, stakeholder services, and office management. The role involves coordinating schedules and meetings, preparing executive documents, supporting research and reporting, managing official communications, and assisting with financial and administrative processes.

This is a three-year renewable contract based at the Institute’s Headquarters in Ibadan. The position is open to Nigerian nationals.

Job Details

Employer: IITA
Job Type: Temporary
Qualification: Bachelor’s Degree (B.Sc. or equivalent) in Business Administration, Public Administration, Management, Humanities, or a related discipline
Experience: Minimum of 5 years’ proven experience providing executive or senior administrative support
Job Field: Administrative Support
Location: Oyo
Salary: Highly competitive salary
Application Deadline: September 9, 2026

About the Organization

The International Institute of Tropical Agriculture (IITA) is seeking a suitable candidate for its Headquarters in Ibadan. IITA is an equal opportunity employer committed to building a diverse workforce and particularly welcomes applications from women.

Responsibilities

Operational and Administrative Support

• Provide comprehensive administrative support to the CFRO in all aspects of executive office operations.
• Manage calendars, appointments, meetings, travel arrangements, and executive commitments.
• Prioritize daily activities and coordinate the CFRO’s schedule smoothly.
• Identify urgent matters requiring executive attention and recommend appropriate action.
• Coordinate meetings, conferences, and events, including logistics and venue arrangements.
• Prepare meeting agendas, record accurate minutes, and distribute meeting documentation promptly.
• Support special projects by working independently and collaboratively across teams.
• Conduct research, analyse information, and prepare reports and presentations for executive decision-making.

Client and Stakeholder Services

• Serve as the primary point of contact for internal and external stakeholders on behalf of the CFRO.
• Build and maintain productive professional relationships with staff, partners, and institutional stakeholders.
• Respond to enquiries with tact, discretion, and excellent customer service.
• Manage high volumes of calls, emails, and correspondence professionally.
• Draft letters, memos, executive responses, and other official communications.
• Recommend appropriate courses of action while maintaining confidentiality and professionalism.

Office Management

• Develop, maintain, and update databases for efficient information management.
• Maintain corporate records relating to governance, policies, and institutional procedures.
• Coordinate the procurement of office materials and equipment.
• Assist in preparing annual budgets and financial reports.
• Monitor expenditure and support effective budget management within the Finance Directorate.
• Perform other job-related duties as assigned by the Supervisor.

Requirements and Qualifications

• Bachelor’s Degree (B.Sc. or equivalent) in Business Administration, Public Administration, Management, Humanities, or a related discipline.
• Minimum of five years’ proven experience providing executive or senior administrative support.
• Excellent written and verbal presentation and communication skills.
• Proficiency in Microsoft Office Suite and web-based applications.

The role also requires strong analytical and problem-solving abilities; attention to detail; flexibility and adaptability; emotional intelligence and cultural sensitivity; teamwork and collaboration skills; high integrity; discretion in handling confidential information; and exceptional organisational, planning, and time management skills.

Compensation and Work Conditions

The position offers a highly competitive salary, equally attractive benefits, and excellent working conditions in a pleasant campus environment.

Quick Eligibility Check

• Minimum qualification: Bachelor’s Degree (B.Sc. or equivalent) in Business Administration, Public Administration, Management, Humanities, or a related discipline
• Required experience: Minimum of 5 years’ proven experience providing executive or senior administrative support
• Verified duty station: Oyo
• Employment type: Temporary
• Core requirement: Nigeria national
• Core requirement: Proficiency in Microsoft Office Suite and web-based applications
• Preferred requirement: Previous experience in a multinational organization
• Preferred requirement: Previous experience in a multicultural organization
• Preferred requirement: Previous experience in a non-profit organization
• Application deadline: September 9, 2026

Application Readiness Checklist

• Make the required qualification easy to verify in the education or certification section of your CV.
• Show evidence of the required experience through relevant roles, dates and measurable responsibilities.
• Tailor your CV to the verified responsibilities and Administrative Support skills stated in this vacancy.
• Prepare every document or submission item specifically requested by the employer.
• Submit through the official channel before the stated deadline.

Vacancy Verification

This vacancy was checked by AfriJobSpace on September 4, 2026 against the employer’s official recruitment source. View the official vacancy source.

Application Safety

Apply only through the official employer channel provided on this page. Do not pay anyone to submit or process your application, and verify unexpected recruitment messages directly with the employer.

How to Apply

Complete the online application and attach a detailed cover letter and curriculum vitae saved with the applicant’s name in Microsoft Word format. Applications should be submitted no later than 9 September 2026. All applications will be acknowledged; only shortlisted candidates will be contacted.

Interested and qualified candidates should submit their application through the employer’s official application platform using the Apply for Job button on this page.